Reception – Administration – Broker Support

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This is a front-desk position responsible for answering telephones, managing email/regular mail, welcoming visitors, maintaining a professional image and assisting all members in their day-to-day activities. 

Employment duties and responsibilities include

- Manages overall communication e.g. email, mail, courier

- Telephone and voice mail management – answer phones, relay messages, manage voice mail.

- Monitoring of all employees and producers schedules and maintain company shared calendar

- Circulating and E-filing of daily bulletins

- Light office/kitchen duties e.g. coffee, dishwasher, keeping area tidy, seasonal decoration

- Managing copier/printing, office supplies, computer room,

- Broker support, data entry, scanning, payments, and understanding and using various computer programs

- Manage office health and safety responsibilities

- Hours 8:30 am to 5:00 pm - Mon to Fri

Requirements include

-Mature, dependable, friendly, detail oriented and a positive attitude

-Minimum of 3 years in an office administration role

-Fast, efficient keyboard skills, computer literacy and knowledge of software e.g. Word, Excel, Outlook

-Discipline and ability to work either independently or in a team environment.

-Excellent communication and grammar skills with fluency in secondary languages an asset.

-Police check and references

We are offering

-Excellent remuneration package commensurate with experience and knowledge

-Company paid benefit plan

-Comfortable office with ground floor access and free parking.