Education & Events Administrator (Part-Time)

Status:   Permanent, PART-TIME (2 days a week –  15 hours/week)

Location:  The Insurance Institute of Manitoba (IIM)

                   Winnipeg, Manitoba

Reports to:   Manager, IIM

Summary:    Reporting to the Manager of IIM, the successful candidate will handle specific  functions related to the offering of seminars and industry networking events.

  • Our Academic and CIP Society seminars offer both the introductory and the more advanced view of issues in our industry.
  • Networking events may include cocktail/entertainment events and the annual convocation.

With direction, support, and assistance from the Manager and several volunteer committees, this individual will plan, coordinate, and assist with the delivery of the seminars.

The successful candidate will also be involved in coordinating the delivery of our CIP course which are offered to our members in a variety of learning formats to allow them to achieve their Chartered Insurance Professional designation.

Along with other general office administration responsibilities, working as part of a small team allows this role other opportunities to contribute to the success of this not-for-profit educational association.

DUTIES & RESPONSIBILITIES

Seminars Support

  • Assist Seminar Committee
  • Submit seminar accreditation from ICM
  • Create seminar product on Institute platform 
  • Process seminar registrations
  • Produce attendance lists
  • When possible, attend seminars to facilitate sign-in and sign-out
  • Create/process receipts/invoices
  • Produce certification letters for attendees after a seminar
  • Maintain seminar files                                     
     

Special Events Support

  • Assist Convocation Committee
  • Attendance at tradeshows; when needed
  • Create special events product on Institute platform
  • Maintain event files

CIP Course Support

  • Assist with creation of products on Institute platform
  • Assist with student registration
  • Assist with management of textbook inventory and shipping
  • Delivery of textbooks leading up to class start dates
  • Assist in preparation of Instructor teaching invoices and responsible for remittance of payments

General Administrative Functions

  • Handle incoming public, member, and student enquiries
  • Maintenance of Member/Student Database
  • Order office supplies
  • Process inbound and outbound courier and mail
  • General filing
  • General upkeep of office premises
  • General administrative support to Manager
  • Responsible for invoicing and collection of payments

Level 1 Broker/Agent/Adjuster Licensing Program

  • Assist with creation of products on Institute platform
  • Assist with student registration
  • Assist with management of textbook inventory and shipping
  • Assist in preparation of Instructor teaching invoices and responsible for remittance of payment
  • Mark examinations, provide grades to candidates and issue certificates

Other Job Facets

  • Minute-taker at Council Meetings
  • Provide professional, efficient, friendly, and warm service to stakeholders, clients, IIC support departments, and general public
  • Always ensure the Institute is in a position to be able to put its best foot forward

SKILLS & QUALIFICATIONS

  • Excellent organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Proficient with Microsoft Office (Outlook, Word, Excel and Power Point)
  • Able to quickly learn new computer applications and platforms
  • Good judgment and problem solving skills
  • Ability to perform effectively under tight deadlines with multiple priorities
  • Team player
  • CIP or insurance industry experience an asset

TO APPLY

Qualified applicants please submit a resume and cover letter to jhutchings@insuranceinstitute.ca prior to November 25, 2019.

The Insurance Institute welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. We thank you for your interest, however, only those candidates selected for an interview will be contacted.