Seminar & Events Coordinator - The Insurance Institute of British Columbia

Department:  The Insurance Institute of British Columbia (IIBC)

Reports to:  Manager, IIBC

Status:  Full-Time

Hours:  8:30 a.m. – 5:00 p.m. Occasional evenings

Job Summary:  The successful candidate is responsible for the complete process of offering educational seminars and industry networking events.  Our seminars offer introductory and advanced topics applicable to our industry. Networking events includes golf tournaments, cocktail events and annual convocation. With support and assistance of the manager and committee volunteers, this organized individual will plan, coordinate, implement and analyze the events. Working as part of a small team allows this role other opportunities to contribute to the success of this not-for-profit educational association.

DUTIES & RESPONSIBILITIES

Seminars & Webinars

• Attend monthly Seminars Committee meeting
• Work with the Seminars Committee and industry speakers to execute seminars/webinars
• Plan, promote and implement annual BC Symposium
• Coordinate with venues for seminar execution
• Manage virtual platform for webinars
• Prepare and send marketing emails and posts on social media
• Prepare and distribute session materials
• Analyze the success of the sessions including profit/loss and surveys

Events

• Attend monthly Events Committee meeting
• Work with Events Committee to develop networking events
• Plan, promote and implement networking events including golf tournaments, battle of the bands, tasting events, annual convocation and more.
• Coordinate with venues for event execution
• Analyze the success of events including profit/loss and surveys
• Build long-lasting relationship with internal and external stakeholders, including sponsors, industry leaders, government bodies

Other

• Support administrative related functions in the office as needed
• Exhibit professionalism and represent the Insurance Institute brand standard
• Provide efficient, friendly, and courteous service to both internal and external stakeholders, including members, volunteers, sponsors, other departments, and the general public

SKILLS & QUALIFICATIONS

• High level of focus and attention to detail
• Collaborative team player with the ability to work independently
• Effective communication and interpersonal skills both verbally and in writing
• Strong project planning skills with ability to perform effectively under tight deadlines with multiple priorities
• Exercise good judgment and problem-solving skills
• Maintain privacy and confidentiality of customer and business information
• Basic accounting knowledge
• Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Able to quickly learn new computer applications and platforms (e.g., Zoom, MS Teams, etc.)
• A belief in the value of ongoing learning and professional development is required
• Event planning experience would be an asset
• CIP designation or insurance industry experience would be an asset

Employment Arrangement

This is a hybrid employment mode with eight (8) days per month working in-person in the office and the remaining days working from home.

To Apply: Qualified applicants please submit a resume, and a cover letter, to careers@insuranceinstitute.ca prior to February 21, 2025.

The Insurance Institute welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. We thank you for your interest, however, only those candidates selected for an interview will be contacted.